Executive briefing
The main findings, opportunities and management decisions, readable in ten minutes.
ServicesBUSINESS EFFICIENCY REVIEWA clearer view.
A clearer view.
A better way to work.
We meet your team, map how work happens and identify practical improvements through better processes, AI and automation.
You receive a Business Improvement Blueprint: the priorities, costs, controls and next steps management needs to make a decision.
Reviews from £2,950. Fixed scope and fee agreed before starting.
Explore the 7-page sample 01 / THE DELIVERABLEYour Business
Your Business
Improvement Blueprint.
A useful management document backed by editable working files. Designed to help you choose what to change and measure whether it works.
Workflow maps
An overview of the departments in scope, plus detailed current and proposed maps for agreed priority workflows.
Improvement register
Opportunities ranked by benefit, effort, risk and readiness, with owners and dependencies.
Indicative business cases
Potential capacity, cash savings where supported, implementation and running costs, assumptions and confidence.
90-day action plan
A practical sequence with owners, decision gates and measures of success.
Management walkthrough
A presentation and discussion of the recommendations, supported by a PDF, editable maps and an opportunity workbook.
FOUNDER-LED, BUSINESS-FOCUSEDCommercial judgement.
Commercial judgement.
Technical depth.
Your review is led by Gareth Broekmann, combining experience in running a business, IT engineering, data security, financial services and web development.
Especially useful for service businesses with 10-100 people: repeated data entry, spreadsheet handovers, slow approvals, manual reporting or knowledge held by only a few people.
We consider existing software and simpler processes alongside AI, automation and custom systems. The recommendation follows the work.
02 / SCOPE & PRICING
Choose a starting point.
Headcount is a guide. Departments, interviews, systems and workflow complexity determine the agreed scope.
From £2,950
5-20 people, or one function in a larger firm
- Departments
- Up to 2
- Interview sessions
- Up to 3
- Priority workflows
- Up to 4
- Typical delivery
- 2-3 weeks
From £5,950
Typically 21-50 people
- Departments
- Up to 4
- Interview sessions
- Up to 6
- Priority workflows
- Up to 8
- Typical delivery
- 3-4 weeks
From £9,950
Typically 51-100 people
- Departments
- Up to 6
- Interview sessions
- Up to 10
- Priority workflows
- Up to 12
- Typical delivery
- 4-6 weeks
Bespoke Review
Larger or particularly complex organisation? Agree a discovery programme and fixed fee around your business.
All reviews include the blueprint, editable maps and register, kickoff, management walkthrough and one consolidated factual correction round. Interview sessions are 45-60 minutes. Remote delivery is the default. Delivery windows depend on access and stakeholder availability. Any travel or additional scope is agreed in advance. Implementation and subscriptions are separate. Prices exclude VAT; LuxVibeWeb is not currently VAT registered.
ONE PROCESS TO EXPLORE?
Workflow Discovery Session £950
One 90-minute remote session covering one agreed workflow, with a short recommendation brief within five working days. Includes one consolidated factual correction round. Implementation is separate.
03 / SEE WHAT YOU RECEIVEOpen the blueprint.
Open the blueprint.
See the working.
A fictional 35-person professional services business, with workflow maps, eight assessed opportunities, an indicative business case and a 90-day action plan.
PDF, Excel workbook and editable diagrams.net maps. No email required.EXAMPLE ADVISORY LTD / FICTIONAL
A decision, with the assumptions attached.
- Prioritise onboarding, invoice preparation and reporting.
- Show volumes, effort, adoption allowances and ongoing costs.
- Keep human approvals and visible exception handling.
- Validate the benefit in a pilot before expanding.
All company details and figures are invented for this sample. Potential capacity is clearly distinguished from cash savings.
From conversation to a practical plan.
- 01
Agree the priorities
Define the outcomes, departments, stakeholders and workflows in scope.
- 02
Meet the people
Speak with department heads and the people doing the work. Walk through normal cases and exceptions.
- 03
Map and assess
Identify duplication, delays and risks. Test practical options and document the assumptions.
- 04
Validate the findings
Review the maps and recommendations with process owners before management sign-off.
- 05
Present the blueprint
Agree the priorities and measures of success. Implementation and optional progress reviews are scoped separately.
05 / THE PRACTICAL DETAILSClear before
Clear before
we begin.
A free 30-minute scoping call helps establish fit. The paid review starts after scope and fee are agreed.
Is this an AI audit?
It is a broader review of how your business works. Recommendations may involve removing steps, using existing software more effectively, improving handovers, rules-based automation, AI or a custom application. Each recommendation must have a useful business purpose.
How do you decide which package fits?
Headcount is a guide. Departments, stakeholder availability, workflow complexity, systems and data constraints determine the scope. We confirm the priority workflows and a fixed fee in writing before starting. Larger and more complex organisations receive a bespoke proposal.
What counts as an interview session?
A session is 45-60 minutes with an agreed stakeholder or small group, including a practical walkthrough where useful. Package caps cover discovery interviews. A kickoff and a management walkthrough, up to 60 minutes each, are also included.
Will you document every workflow?
We map the overall flow across the agreed departments and assess the agreed number of priority workflows in detail. Exhaustive documentation of every process is a separate scope.
How long does the review take?
Typical elapsed delivery is 2-3 weeks for Focused, 3-4 weeks for Business and 4-6 weeks for Organisation, starting once access and interview availability are confirmed. The proposal fixes the timetable. These are delivery windows, not continuous days on site.
What is included in the fee?
Discovery within the package limits, analysis, the Business Improvement Blueprint, editable maps and register, a management walkthrough and one consolidated factual correction round requested within ten working days of delivery. Remote delivery is the default. Any site visits, travel or expanded scope are agreed and priced in advance.
Are implementation and software included?
Implementation, software subscriptions, data migration, detailed technical design, staff rollout training and ongoing support are separately scoped. The review is a standalone deliverable. You can use your own team, LuxVibeWeb or another supplier to implement it.
How is sensitive information handled?
We agree the information needed and how it may be used before discovery. Anonymised examples are preferred where practical. Recording or using sensitive material with an AI service requires agreement. Recommendations consider permissions, data handling, approvals and recovery. This is not a security certification or legal compliance opinion.
Do you guarantee savings?
No. We distinguish measured evidence from estimates and potential capacity from cash savings. Assumptions, adoption effort, ongoing costs and uncertainty are shown. Pilots should validate benefits before wider investment.
Can we start with one process?
Yes. The £950 Workflow Discovery Session covers one agreed workflow in one 90-minute remote session and produces a short recommendation brief within five working days. It is separate from the multi-department Business Efficiency Review.
Can you help after the review?
Yes. Implementation can be quoted separately, with progress and benefit checks agreed alongside it. Optional AI Adoption Advisory is available at £650 per month and includes quarterly roadmap refreshes. It is a separate engagement, not automatically included or started.
START WITH THE WORK
What could run better?
Tell us where your team loses time or where the process keeps getting stuck.